Seed Master – Define Seed Products
The Seed Master module is the central catalog where agribusinesses define and standardize every seed product, crop variety, packaging specification, and agronomic seed rate used across operations.
1. Purpose
Why do we use this module?
- To establish the single source of truth for all seed varieties distributed by your organization.
- To set baseline agronomic rules (standard seed rates per acre, recommended planting seasons, maturity periods).
- To define standard packaging sizes (e.g., 20 kg bags, 40 kg sacks) so inventory and quotas calculate automatically.
2. Who Can Access It?
| Role | Permissions | What They Do |
|---|---|---|
| Agronomist | Full Access | Creates and configures varieties, recommended seed rates, and season parameters. |
| Company Admin | Full Access | Adds new crop categories, activates/deactivates seed lines. |
| Production Manager | Read-Only | Views available varieties and seed rates for crop planning. |
| Warehouse Manager | Read-Only | Views packaging specs and SKU details to receive inventory. |
3. Before You Begin
Make sure you have:
- Crop category name (e.g., Wheat, Soybean, Maize, Cotton).
- Variety / Hybrid commercial name and code (e.g., HD-2967, JS-9560).
- Recommended seed rate per acre (in kg/acre).
- Standard bag or packaging weight (e.g., 25 kg, 50 kg).
- Sowing season (Kharif, Rabi, Zaid, or Year-Round).
4. Step-by-Step Instructions
- In the left navigation menu, go to Seed Inventory > Seed Master.
- Click the + Add Seed Product button in the top right.
- Fill in the product form:
- Crop: Select existing crop or type a new crop name.
- Variety Name: Enter the commercial or breeder variety name.
- Product Code / SKU: Enter a unique identifier (e.g.,
WHT-HD2967). - Sowing Season: Choose Kharif, Rabi, or Zaid.
- Standard Seed Rate: Enter the recommended sowing rate (e.g.,
40kg / Acre). - Packaging Unit: Select standard package size (e.g.,
20 kg Bag,40 kg Bag). - Maturity Window: Typical days from sowing to harvest (e.g.,
110–125 days).
- Click Save Product.
5. Understanding the Screen
| Field / Column | What It Means |
|---|---|
| Product Code | Unique identifier used for traceability and barcodes. |
| Crop & Variety | The botanical species and commercial hybrid line. |
| Seed Rate (kg/Ac) | Baseline quantity used by the Crop Plan calculation engine. |
| Packaging Size | Standard bag unit used for warehouse stock and farmer handoff. |
| Status Badge | ACTIVE (available for planning) or INACTIVE (deprecated / discontinued). |
6. Business Rules & Validations
- Unique Variety Code: No two products can share the same variety code within the same company.
- Positive Seed Rate: Seed rate must be greater than zero.
- Mandatory Season: Every seed variety must have at least one designated sowing season.
7. Expected Result
The new seed variety appears in the Seed Master Catalog. It immediately becomes available as an option in Seed Inventory Inwarding and in the Crop Plan dropdown.
8. Common Issues & Solutions
- "Variety already exists": You cannot create duplicates. Search the catalog table first to see if the variety is currently marked
INACTIVE. If inactive, simply click Reactivate. - Incorrect seed rate entered: Edit the product before active crop plans are published. Published plans retain their locked historical rate.